Events, conferences, and meetings with virtual sessions do not require a travel request when there’s no travel. Expenses related to the virtual participation can be submitted on a Payment Request expense report. Employees should submit only one Payment Request expense report per month. Unrelated, non-travel expenses can go on the same payment request report.
Travel Card (T-Card) Use
You can use a T-Card to purchase registration fees, webinars and other expenses related to virtual events. Submit your T-Card expenses on a Payment Request expense report. Be sure to only submit one Payment Request expense report per month — all of your unrelated, non-travel expenses can go on the same report.
Visitor Virtual Participation
For visitors participating virtually and receiving stipends, no travel request is needed if there’s no travel involved with the participation. To reconcile these stipends in Concur, submit a Payment Request expense report for the visitor prior to the start of participation.
Learn more about issuing stipends and honorariums for visitors.