Access the UCAR Participant Application. You can also access it from the Company Notes section of your Concur home page. 

Only someone in the Travel Coordinator role can access the UCAR Participant Application. 



Begin to search for the participant. Using the menu on the left, click the Create/Update Participants link under the Traveler section.


Search for the participant. You can search by the participant’s name or ID. Enter at least two characters of the participant’s name to begin the search. The more characters you enter, the shorter your list of results will become.

*Please search thoroughly to try preventing the creation of duplicate profiles.

 


Select the individual and click the Search button. If the individual doesn’t appear, a participant profile must be created. Instead, refer to the Creating Concur Profiles for Participants guide.


Click the Edit link. The Edit link is to the right of the participant’s name.  The Edit link is to the right of the individual’s name. See a View link instead of Edit? If so, the individual is an employee and should add Concur delegates her/himself. Visit the Identifying Delegates guide for details.

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The participant’s profile appears.


Use the Profile section to maintain and/or update the participant’s name, home institution, country of residence, phone number, and email. After changing the information, if no changes are needed to the remittance address click the Submit and Activate button at the bottom of the screen when done updating this section. 

To update the participant’s last name, Submit an NCAR/UCAR Service Desk ticket



Use the Address section to maintain the participant’s remit address.

Only one address can be entered in the UCAR Participant App. This address is for reimbursement purposes. This will be the only address available for reimbursement purposes. If desired, you can enter a home, and a work addresses in the Concur Profile for your own use. However, they will not be used for reimbursement purposes.

To update the address simply change the listed address and then click submit and activate. 



Updates to the participant’s name will be visible in Concur immediately.