Click the Add Expense button. The Add Expense button appears on the main expense report page, toward the upper left of your screen.

Make sure you are on the Available Expenses tab.

If desired, sort the list by column header to group expenses. If you have a T-Card in addition to a P-Card, you may want to sort the list by payment type so each card’s expenses are grouped together.

Check the box for each expense you would like to add to this expense report. Want to check all of the expenses at once? Check the uppermost box, next to the Payment Type column heading, and all boxes will check simultaneously. If a card charge and receipt image for the same expense appear as separate lines, check them both and add them to the expense report. You’ll be able to combine them in a future step.

Add the expense(s) to the expense report. Click the Add to Report button in the lower right of your screen.

The added expense(s) now appear on the expense report.

If a card charge and receipt image for the same expense appear as separate lines, combine them now. Check the box to the left of each line, then click the Combine Expenses button.

Select an expense to edit its detail. The goal is to complete the detail for each expense so all Action Required exceptions (red exclamation icons) go away.

Select the appropriate expense type. You can use the Expense Type dropdown to display the list of types. Or, type in the field and the resulting list will display only those expense types that contain what you entered. If this transaction applies to multiple expense types, select one of them now. The screen may again change based on the expense type selected. (The expense type determines what information is required, and therefore which fields appear.)

Enter the required information for the expense. Visit the Tips for Working in Concur guide for guidance on the standard expense fields and exceptions. Note: For RED tag items, include the RED tag # in the Business Justification field. (RED tag items are Sensitive Property that is easily portable, adaptable to personal use, and has the potential for theft. Visit the UCAR Property Manual for details.)

If needed, itemize the expense. Itemizing splits a single expense among multiple expense types. Visit the Tips for Working in Concur guide to find out how.

You can attach receipts and other needed documentation to the expense now if you wish. You can also attach document(s) later in the process. Visit the Attaching Receipts & Other Documents guide for details.

Click the Save Expense button. The Save Expense button is in both the upper right or lower left of your screen.

Repeat for every expense added to this expense report.