What is the Visitor and Event Application?

Visitor/non-employee travel accounts for nearly half of the organization's travel. Since these individuals are not in the HR system, the UCAR Visitor and Event Application was designed to:

  • Create non-employee visitor IDs
  • Create Concur Profiles
  • Request delegate access

It's important to note when clicking on the UCAR Visitor/Event App from the Concur Dashboard that you're actually leaving Concur and accessing a UCAR supported application. The information entered into the Visitor App syncs with Concur, creating a Concur profile for them. Enter the non-employee's legal name, home institution, federal employee status, and R1 Remit Address into the Visitor App. Submit delegate requests to act on behalf of non-employees in Concur. A travel coordinator must have delegate status for a non-employee in order to act on behalf of the individual in Concur. 

Only those with a Travel Coordinator role can access the Visitor and Event Application. Administrators should request access to the UCAR Visitor & Event Application when onboarding new Travel Coordinators using the Request for Access Form. 

To see step-by-step instructions on this topic, check out the Creating & Updating Concur Profiles for Non-Employees guide.

Delegate requests are entered into Concur manually by the Travel Office and will be reflected in Concur by the following business day. In the event you have an urgent request, please contact travel@ucar.edu for immediate assistance.