Allocating Expenses

Check the box on the left of each expense to be allocated. Want to allocate all of the expenses at once? Check the uppermost box, next to the Alerts/Receipt column heading, and all boxes will check simultaneously. (Note: You can also allocate an individual expense from within the expense’s details by clicking the Allocate link in the upper left of your screen.)

Click the Allocate button.

The Allocate window appears.

Select how the expense(s) will be allocated. If you would like to allocate by Amount – instead of by the default Percent – click the appropriate tab in the upper left of your screen.

If an account key isn’t listed, add one.

To add an account key:

1. Click the Add button.
2. In the resulting Add Allocation popup – on the New Allocation tab – enter the appropriate Division and Account Key, then select whether this allocation is Billable. Click the Add to List button.
3. If an allocation is used often, you can save it as a favorite. Favorite allocations will appear in the Add Allocation pop-up under the Favorite Allocations tab

If splitting account keys, modify the percent/amount to reflect the account key’s portion.

If needed, repeat steps 5 and 6 until the expense(s) is/are fully allocated. The expense(s) is/are fully allocated when the allocation amount remaining is $0.00.

If needed, repeat steps 1-7 until all of the expenses are fully and appropriately allocated. An Allocated link will appear in the Requested column for each expense that has been allocated using the Allocations window. You can click this link to review an expense’s allocation. (This link doesn’t appear for expenses allocated to the Report Header account key.)